Project Initiation form

Project contact Project contact First Last
Name Name First Last
Extension
Faculty/Department
Email
Project name
Others on this project
Do you require a PDF of this project for web or email purposes?

Do you require a PDF of this project for web or email purposes? yes
Web and digital elements
Evite

Evite evite
Evite
Date you wish to send it out Date you wish to send it out / MM / DD YYYY
Attach draft content evite

Attach Files

Please attach Word doc file with content
Digital signage

Digital signage digital signage
Digital signage

Please visit our website for full digital signage content guidelines before submitting a finished sign.
Type of digital sign

Type of digital sign advertisement announcement event other other
Digital sign Start date Digital sign Start date / MM / DD YYYY
Digital sign End date Digital sign End date / MM / DD YYYY
Digital sign Preferred locations

Digital sign Preferred locations North Oshawa. Downtown Oshawa
Digital sign Does the sign need to be created?

Digital sign Does the sign need to be created? Yes, I need this sign created. No, the sign is ready.
Digital sign Title
Digital sign Content
Digital sign URL (if applicable)
Digital sign Attach information, documents, images, etc.

Attach Files
Digital sign Please attach the sign

Attach Files
Digital sign Additional notes or questions
Photography/video production

Photography/video production photography/video production
Photography/video production
Shoot type

Shoot type photography video production
Is this for an upcoming event?

Is this for an upcoming event? yes no
Note - in house photographer

Note: The in-house photographer may not be available for all requested dates/times. You will be contacted separately to confirm.
Event name
Photography Date Photography Date / MM / DD YYYY
Photography Start time Photography Start time : HH MM AM/PM
Photography End time Photography End time : HH MM AM/PM
Photography Location
Requested shoot date Requested shoot date / MM / DD YYYY
Requested shoot start time Requested shoot start time : HH MM AM/PM
Requested shoot end time Requested shoot end time : HH MM AM/PM
Requested shoot location
Approximately how many subjects will be recorded or photographed?
What will the photos/video be used for?
When are photo/video files required? When are photo/video files required? / MM / DD YYYY
Please provide a brief description of the photos or video
Directions and other information
(e.g. shot list, specific requests, editing requirements)
Web banner

Web banner web banner
Web banner
Web banner - Which website(s) would you like this banner to appear?
Note - banners on ontariotechu.ca

Note: Not all banners will appear on the main ontariotechu.ca home page
Web banner - Start date Web banner - Start date / MM / DD YYYY
Web banner - End date Web banner - End date / MM / DD YYYY
Web banner - Title
Web banner - Content
Web banner - URL (if applicable)
Web banner - Attach information, documents, images, etc.

Attach Files
Web banner - Additional notes
Web form/survey/payment form

Web form/survey/payment form form/survey/payment form
Web form

If this is a payment form, see the payment form request guidelines.
Form type

Form type standard payment update an existing form
URL of existing form
Form updates

If this is a payment form, please ensure the accounting information is up to date. If unsure, contact your Financial Officer.
Form Standard Start date Form Standard Start date / MM / DD YYYY
Form Payment Start date Form Payment Start date / MM / DD YYYY
Form Registration Start date Form Registration Start date / MM / DD YYYY
Form End date Form End date / MM / DD YYYY
Form Standard End date Form Standard End date / MM / DD YYYY
Activity code
Fund number

If unsure, contact your Financial Officer
Account number

If unsure, contact your Financial Officer
Organization number

If unsure, contact your Financial Officer
Price options
Will taxes be charged on the above price(s)?

Will taxes be charged on the above price(s)? taxes charged on top of listed price(s) taxes included in listed price(s) taxes not applicable

In most cases, HST must be charged. Please confirm with your Finance Officer if your event qualities for HST exemption.
Form fields
(e.g. name, email, field type - text box, checkboxes, radio buttons)

Indicate which fields are required (fields that must be filled out in order to submit the form)
Payment form Contact

Customer service name/contact person to appear on form and user's confirmation receipt
Payment form Email

Customer service email to appear on form and user's confirmation receipt
Payment form Phone Payment form Phone - ### - ### ####

Customer service phone number to appear on form and user's confirmation receipt
Payment form Extension
Form Additional information

Attach Files
Website/web request

Website/web request website/web request
Website/web request
New website or other web request

New website or other web request new website other web request
Website Launch date Website Launch date / MM / DD YYYY

Note: An additional week will be required at the end of the project for a full content and design review. Please include this in your timeline.
Site name
Type of site

Type of site department faculty faculty research microsite research
Additional site features

Additional site features blogging image gallery
Site editors

Names of individuals who will be updating the site
Details regarding website
Site map required (draft provided in bulleted list format)

Attach Files
Web requestRelease date Web requestRelease date / MM / DD YYYY
Description of request
(e.g. web content review)
Website Additional information

Attach Files
Design elements
Brochure/booklet/program

Brochure/booklet/program brochure/booklet/program
Brochure/booklet/program
Type
(e.g. Brochure)
Brochure Delivery date Brochure Delivery date / MM / DD YYYY
Brochure Content

Brochure Content content exists (content provided, requires edit) new content required (draft provided in Microsoft Word document)
Brochure Additional information

Attach Files

Please attach Word doc file with content
Poster/flyer/postcard

Poster/flyer/postcard poster/flyer/postcard
Poster/flyer/postcard
Type
(e.g. Poster)
Poster Delivery date Poster Delivery date / MM / DD YYYY
Budget (if multiple, separate by line)
Quantities per version
Size (dimensions), if known
Content

Content content exists (content provided, requires edit) new content required (draft provided in Microsoft Word document)
Poster Additional information

Attach Files

Please attach Word doc file with content
Printed invitation/card

Printed invitation/card printed invitation/card
Printed invitation/card
Invitation Delivery date Invitation Delivery date / MM / DD YYYY
Budget
Quantities per version
Size (dimensions), if known
Invitation Content

Invitation Content content exists (content provided, requires edit) new content required (draft provided in Microsoft Word document)
Invitation Additional information, attach image

Attach Files

Please attach Word doc file with content
Signage

Signage signage
Signage
Signage Delivery date Signage Delivery date / MM / DD YYYY
Signage Budget
Additional information
(e.g. number of versions, quantity of each, sizes, type of sign - welcome sign, directional sign)
Signage Content

Signage Content content exists (content provided, requires edit) new content required (draft provided in Microsoft Word document)
Signage Additional information

Attach Files

Please attach Word doc file with content
ZAP stand

ZAP stand ZAP stand
ZAP stand
ZAP Delivery date ZAP Delivery date / MM / DD YYYY
ZAP Budget
ZAP stand

ZAP stand new ZAP stand (includes ZAP, base, hardware, base) re-design onto existing base (ZAP only) hardware re-order
What pieces are needed?
ZAP Quantities per version
ZAP Size

ZAP Size mini table top light weight smaller size full size
ZAP Content

ZAP Content title information (e.g. three bullets) additional logos other other
ZAP Title
ZAP Information (e.g. three bullets)
Additional logo details (or upload logo files below)
ZAP Additional information

Attach Files
Share your story

Note:
Communications and Marketing will review your content and share it on the appropriate channel.
Content

Content development edit (draft provided in Microsoft Word document)
Web story requirements

Required elements for web story requests:
• Submit up to 300 words of content; sentences or bullet points.
• Content must answer basic questions: why, what, who, when, where.
• Include at least one high-resolution image in landscape orientation (not a graphic) that is at least 1 MB in size.
• Spell out unfamiliar acronyms and avoid jargon.
• Include helpful links (websites, Twitter handles) for readers seeking more information.
• Follow the university's Style Guide.
Content Additional information, draft content, and photographs

Attach Files

Word doc including details such as who, what, when, where, etc., spell out unfamiliar acronyms, and include helpful links.

Images must be minimum 1MB (1000px x 700px) and in landscape orientation
(ARCHIVED FIELD - HIDDEN) Upload content and image for the web story

Attach Files

Images must be minimum 1MB (1000px x 700px) and in landscape orientation
(ARCHIVED FIELD - HIDDEN) Content Delivery/publish date (ARCHIVED FIELD - HIDDEN) Content Delivery/publish date / MM / DD YYYY
Additional notes
Please explain your request
(e.g. email header, online ad, print ad, newsletter, fact sheet)

Project Initiation form

Project Initiation form

Web and digital elements

Evite

Digital signage

Photography/video production

Note - in house photographer

Web banner

Note - banners on ontariotechu.ca

Web form

Website/web request

Design elements

Brochure/booklet/program

Poster/flyer/postcard

Printed invitation/card

Signage

ZAP stand

Share your story

Web story requirements

Additional notes