SGPS: Doctoral Candidacy Committee Member Report

Each student in a doctoral program is required to prepare a written thesis proposal and pass a candidacy exam. Full-time students are expected to do so within 18 months of their initial registration in the program. The examination is to determine whether the candidate has the appropriate knowledge and expertise to undertake a thesis in the selected field of study.

Exceptional students in a master's thesis program may also request to transfer from the master's to the PhD program before they have completed their master's degree. Admission to the PhD program is conditional upon satisfactory completion of the program's PhD Candidacy Examination and approval from the Dean of the School of Graduate and Postdoctoral Studies.

A candidacy committee conducts the examination. This committee consists of the following members:
• The student's supervisor(s).
• At least two additional members from the student's supervisory committee (the student's supervisory committee must be established prior to the oral examination).
• Graduate program director (or delegate) as chair. The chair cannot be a member of the student's supervisory committee.
• The external examiner for a candidacy exam has expertise that is relevant to the thesis subject matter and normally is a faculty member at the university with a graduate faculty appointment, although examiners external to the university may be appointed.

Each Candidacy Committee member will prepare a written report, and will provide an overall evaluation of the written proposal. A copy of each report will be submitted to the chair by the time of the examination.

Note: Further details about the Doctoral Candidacy Exam are the available on the SGPS website or in the Graduate Academic Calendar.

Doctoral Candidate Information
Student Name Student Name First Last
Student Number
Maximum of 9 digits allowed. Currently Entered: 0 digits.
Student Faculty
Is the student a Master's to PhD transfer student
Current Master's program
Doctoral program
Date of Candidacy Exam Date of Candidacy Exam / MM / DD YYYY
Name of student's supervisor(s)
Research topic/proposal title
Committee member report
What is your role on the candidacy committee?
Your name Your name First Last
Please provide your institutional email
Evaluation of written proposal
Committee Member’s Report: This report is to be prepared in advance of the exam. Please address strengths and weaknesses of the candidate’s written proposal. Include recommendations for future actions and resources to support the candidate’s research.

Attach additional pages as required. A copy of this report is to be provided to the candidate at the time of the exam.
Attach additional pages as required.

Attach Files
By adding my signature/initials, I certify that all information on this candidacy committee member report, including the evaluation and comments, is complete and accurate.

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.
Date Date / MM / DD YYYY
Personal information on this form is collected under the authority of the University of Ontario Institute of Technology Act, SO 2002, c. 8, Sch. O. and will be collected, protected, used, disclosed and retained in compliance with Ontario’s Freedom of Information and Protection of Privacy Act R.S.O. 1990, c. F.31. This information will be used to administer Graduate Research Assistantships. Questions regarding the collection of your personal information may be directed to the School of Graduate and Postdoctoral Studies, University of Ontario Institute of Technology, 2000 Simcoe Street North, Oshawa, ON L1G 0C5, 905.721.8668, ext. 6209 or by email at gradstudies@ontariotechu.ca.

SGPS: Doctoral Candidacy Committee Member Report

SGPS: Doctoral Candidacy Committee Member Report

Doctoral Candidate Information

Committee member report